PoPI Act PDF Documents

PoPI Act PDF Documents

(Some links may be broken due to Information Regulator Document Database restructuring)

Sources:

https://www.inforegulator.org.za/

PDF Documents

• The Protection of Personal Information Act, 2013 (Act 4 of 2013) > PDF
• The Promotion of Access to Information Act, 2000 (Act 2 of 2000)
  The Promotion of Access to Information Amendment Act, 2002 (Act 54 of 2002)

Protection of Personal Information (PoPIA) Forms

• Form 1: Objection to the Processing of Personal Information
• Form 2: Request for Correction or Deletion of Personal Information or Destroying or Deletion of Record of Personal Information
• Form 3: Application for the Issue of a Code of Conduct
• Form 4: Application for the Consent of a Data Subject for the Processing of Personal Information for the Purpose of Direct Marketing
• Form 5: Complaint Regarding Interference with the Protection of Personal Information/Complaint Regarding Determination of an Adjudicator  
• Form 20: Request for an Internal Review s in the rules of procedure relating to the manner in which a complaint must be submitted and handled by the Information Regulator
• Application form for authorisation to process Special Personal Information
• Application form for authorisation to process Personal Information of Children
• Exemption Application Form submitted in terms of section 37(1)
• Application form for Registration of Information Officers
• Application Form for Prior Authorisation Responsible parties may submit their applications for prior authorisation by completing the form.

Promotion of Access to Information (PAIA) Forms

• Form 01: Request for a Guide from the Regulator [Regulation 2]
• Form 01: Request for a Copy of the Guide from an Information Officer [Regulations 3]
• Form 02: Request for Access to Record [Regulation 7]
• Form 04: Internal Appeal Form [Regulation 9]
• Form 05: Complaint Form [Regulation 10]
• Form 13: PAIA Request for Compliance Assessment Form [Regulation 14(1)]

Government Gazettes relating to PoPIA

• GG 45306, GeN 596 – Protection of Personal Information Act: Code of Conduct: Credit Bureau Association (CBA): Comments invited by 26 Oct 2021, 12 Oct 2021 [Amendment Note: Code included in Gazette, 15 Oct]
• GG 45120, GoN 829 – Protection of Personal Information Act: Amendments to Regulations: Comments invited by 30 Sep 2021, 09 Sep 2021. [Amendment Note: Submition of comments extended to 15 Nov 2021]
• GG 44881, GoN 644, 23 Jul 2021 – Protection of Personal Information Act: Notice of Code of Conduct: Rockjumpter Birding Tours CC and Willcom (Pty) Ltd – Comment by 14 Aug 2021
• Promotion of Access to Information Act: Exemption of certain private bodies from compiling manual, GG 44785, GeN 397, 30 Jun 2021
• Protection of Personal Information Act: Information Regulator: Amendment (English/Afrikaans), GG 44782, GeN 395, 30 Jun 2021. Determine 1 February 2022 as the date on which section 58(2) of the Protection of Personal Information Act, 2013 (No.4 of 2013) shall become applicable to processing referred to in section 57 of the said Act.
• GG 44761, GoN 560, 25 Jun 2021 – Protection of Personal Information Act: Information Regulator: Amendment. Determine 1 February 2022 as the date on which section 58(2) of the Protection of Personal Information Act, 2013 (No.4 of 2013) shall become applicable to processing referred to in section 57 of the said Act.
• GG 44690, GoN 492, 11 Jun 2021 – Protection of Personal Information Act: Code of Conduct: Banking Association South Africa (BASA): Comments invited
• GG 44479 GON 221, 23 Apr 2021 – Invitation for public comments on the Promotion of Access to Information Act, 2000 (Act 2 of 2000): Proposed draft Regulations relating to the Promotion of Access to Information. The comments on the draft Regulations must be submitted on or before 17 May 2021.
• GG 44459, GeN 209, 16 Apr 2021 – Protection of Personal Information Act: Credit Bureau Association: Codes of Conduct.
  In terms of the provisions of section 61 (2) of POPIA, the Information Regulator (South Africa) gives notice that the Regulator is in receipt of a Code of Conduct from the Credit Bureau Association (CBA) that deals with how Personal Information will be processed in the credit sector.
• GG 44383, GoN 297, 1 Apr 2021 – Protection of Personal Information Act: Commencement of section 58(2). The Information Regulator has determined the 1 July 2021 as the date on which section 58(2) of the Protection of Personal Information Act, 2013 (No.4 of 2013) shall become applicable to processing referred to in section 57 of the said Act.
• Protection of Personal Information Act: Commencement of certain sections (English / Afrikaans), GG 43461, RG 11136, P 21, 22 Jun 2020
  sections 2 to 38; 55 to 109; 111; and 114(1), (2) and (3) shall commence on 01 July 2020 and sections 110 and 114(4) shall commence on 30 June 2021.

• GG 42110, RG 10897, GoN 1383, 14 Dec 2018 – Protection of Personal Information Act: Regulations: Information register (English / Afrikaans). The Information Regulator (Regulator) have tabled the Regulations in Parliament on 03 December 2018 and the Regulations were published in the Government Gazette on 14 Dec 2018.
• GG 41105, GoN 709, 08 Sep 2017 – Protection of Personal Information Act, 2013 (Act. 4 of 2013): Invitation to comment on Draft Regulations relating to the Protection of Personal Information. Deadline for comments is 07 Nov 2017.
  
  INVITATION FOR PUBLIC COMMENTS ON THE DRAFT Regulations OF THE Information Regulator IN terms OF SECTION 112(2) OF THE Protection OF Personal Information ACT 2013 (ACT NO 4 OF 2013)
  
  The Regulator has gazetted its draft Regulations in terms of SECTION 112(2) of Act. No.4 of 2013 on 8th September 2017 for comments which to provide such comments will close of 7th November 2017. To this end, the Regulator intends to visit all the provinces with the aim to solicit comments on its draft Regulations.
  
  Follow this link to view the Time Table of Activities & Provincial Consultations [Updated 08 Nov 2017]
• GG 37067 No. 912 [334kb] Protection of Personal Information Act [No. 4 of 2013], 26 Nov 2013

Government Gazettes relating to PAIA

• GG 45492, GoN 1504 – Promotion of Access to Information Act: Regulations [Updated PAIA Guide], 16 Nov 2021
• GG 45057, GoN 757 – Promotion of Access to Information Act: Amendment to Regulations, 27 Aug 2021
• GG 44403, P 10 – Promotion of Access to Information Amendment Act : Commencement of Promotion of Access to Information Amendment Act (English / Afrikaans). The Minister has determined 1 April 2021 as the date on which the said Amendment Act (Act 31 of 2019) shall come into operation. 01 Apr 2021
• GG 44404, GoN 307 – Promotion of Access to Information Act: Amendment of regulation 9B (English / Afrikaans), 01 Apr 2021
• GG 42740, RG 10991, GoN 1284 – Promotion of Access to Information Act: Rules: procedure for application to court (English / isiXhosa), 04 Oct 2019
• GG 42602, GoN 1015 – Promotion of Access to Information Act, 2000: Invitation to comment on the Amendment Bill, 31 Jul 2019

• GG 39504, GeN 1222 – Promotion of Access to Information Act, 2000 (Act No. 2 of 2000) Exemption of certain private bodies from compiling manual, 11 Dec 2015
• GG 34914, GoN 1091 [220kb] Promotion of Access to Information Act, 2000 (Act No.2 of 2000): Exemption of certain private bodies from compiling Manual, 20 Dec 2011
• GG 34700, Notice 556 [1.17 mb] Promotion of Access to Information Act: Manual: Public Service Commission and the office of the Public Service Commission, 27 Oct 2011
• GG 28107, RG 8325, GoN 991 – Promotion of Access to Information Act: Exemptions and determinations, 14 Oct 2005
• GG 25142, Notice R865 : Promotion of Access to Information Act 2000 (Act 2 of 2000): Exemption of Certain Private Bodies to Compile Manual, 31 Aug 2005
• GG 25142, Notice 938: Designation of Magistrates’ Courts under the definition of “court” in the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000), 27 Jun 2003
• GG 25411, Notice 1244 (Afr): Exemption of Private Bodies, Promotion of Access to Information Act, 2002 (Act 2 of 2000), 29 Aug 2003
• GG 25410, Notice 1243: Exemption of Private Bodies, Promotion of Access to Information Act, 2002 (Act 2 of 2000), 29 Aug 2003
• GG 21362, Notice 2555: The implementation of the Promotion of Access to Information Act, 2000, 7 July 2000

PAIA Guide & Manual

Guide on how to use the Promotion of Access to Information Act 2 of 2000, as amended [Oct 2021].
This Guide will specifically assist a person on how to access his/her Personal Information in terms of s23 of POPIA.

Afrikaans – isiNdebele – isiXhosa – isiZulu – Siswati – Sepedi – Sesotho – Setswana – Tshivenda – Xitsonga

Information Regulator’s PAIA Manual prepared in terms of Section 14 of the Promotion of Access to Information Act 2 of 2000, as amended June 2021.
English – Sesotho – Afrikaans

Policies, Guidance Notes and Notices (PDF)

• Notification of a security compromise in terms of Section 22 of Protection of Personal Information Act, 4 of 2013 (POPIA), 22 Sep 2021 > PDF
• In terms of section 22 of the Protection of Personal Information Act No. 4 of 2013 (POPIA), where there are reasonable grounds to believe that the Personal Information of a data subject has been accessed or acquired by any unauthorised person, the responsible party must notify the Information Regulator (Regulator) and the data subject, unless the identity of such data subject cannot be established.
• Notice: Exemption of certain private bodies from compiling manual, 29 Jun 2021 > PDF
• Promotion of Access to Information Act, 2000 (Act No. 2 of 2000): Exemption of certain private bodies from compiling manual, 29 Jun 2021
• Guidance note on processing of Special Personal Information, 28 June 2021 > PDF
• The purpose of this Guidance Note is to Guide responsible parties who are required to obtain authorisation from the Regulator to process special Personal Information, as provided for in section 27(2) of POPIA.
• FORM: Follow this link for the Application form for authorisation to process Special Personal Information > PDF
• Notice relating to Codes of Conduct issued in accordance with the provision of section 63(2)(a)(ii)( of the Protection of Personal Information Act No 4 of 2013 (POPIA).
  • A standard for making and dealing with complaints under approved codes of conduct, issued, 01 Mar 2021
  • Checklist that accompanies the Guideline to Develop Codes of Conduct has also been issued, 03 Mar 2021
• Guidelines to develop Code of Conduct, 15 Feb 2021, issued under the Protection of Personal Information Act 4 of 2013 (POPIA).
  Xhosa Version
• Guidance Note on the processing of personal information in the management and containment of Covid-19 Pandemic in terms of the Protection of Personal Information Act 4 Of 2013 (POPIA), 03 Apr 2020
• Guidance Note on the processing of personal information of a Voter by a Political Party in terms of the Protection of Personal Information Act, 4 of 2013, 28 Jan 2019
• Charter of Roles and Responsibilities of Members of the Information Regulators, signed 20 June 2018
• Policy on Website Privacy, signed 20 June 2018
• Code of Ethics and Conduct, signed 06 June 2018
• Policy on Disclosure of Interests, signed 21 September 2017
• Policy on Formulation of Policies, signed 18 April 2017

PDF Forms

Promotion of Access to Information

• J750 ENG / J755 AFR > PDF
  Form A – Request for access to record of Public Body (Section 18(1) of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)) [Regulation 6]
• J751 ENG / J756 AFR > PDF
• Form B – Notice of Internal Appeal (Section 75 of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)) [Regulation 8]
• J752 ENG / J754 AFR > PDF
• Form C – Request for access to record of Private Body (Section 53(1) of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)) [Regulation 10]
• J753 ENG / J757 AFR > PDF
• Form D – AUTOMATICALLY AVAILABLE RECORDS AND ACCESS TO SUCH RECORDS: (Section 15 of the Promotion of Access to Information Act, 2000 (Act 2 of 2000)) [Regulation 5A]
• J749 ENG / J758 AFR > PDF
  Form E – AUTOMATICALLY AVAILABLE RECORDS AND ACCESS TO SUCH RECORDS: (Section 52 of the Promotion of Access to Information Act, 2000 (Act 2 of 2000)) [Regulation 9A]
• Complaint Form [Regulation 10] > PDF
• PAIA Manual Template for a Public Body > PDF
• PAIA Manual Template for a Private Body > PDF
• Request for a Guide from the Regulator [Regulation 2] > PDF
• Request for a Copy of the Guide from an Information Officer [Regulations 3] > PDF